Author: Daniels, Benjamin

The Benefits of RACI Charting

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This month’s article is all about RACI charting. What is a RACI chart? How can it help project success and other organizational initiatives? Let’s start by looking at a few common scenarios posed in this excellent guide by Royston Morgan from UK-based Project Smart.

 

RACI is an acronym that stands for responsible, accountable, consulted and informed.

A RACI chart is a matrix of all the activities or decision making authorities undertaken in an organization set against all the people or roles. At each intersection of activity and role it is possible to assign somebody responsible, accountable, consulted or informed for that activity or decision.

When you hear these types of comments in an organization a RACI Analysis may be overdue:

  • ‘My boss always overrules my decisions whenever she wants’.
  • ‘The approval process for even the simplest item takes so long today’.
  • ‘It seems everyone is putting together a spreadsheet on the same data’.
  • ‘Things are always slipping through the cracks’.
  • ‘I have the responsibility, but not the authority to get the job done’.

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Five Phases of The Project Management Lifecycle

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What do people mean when they talk about the “project management lifecycle”? This helpful article, originally posted by Villanova University, explains in detail the five phases that projects are broken into throughout their life, when executed using the PMBOK methodology.

 

At the start of a project, the amount of planning and work required can seem overwhelming. There may be dozens, or even hundreds of tasks that need to be completed at just the right time and in just the right sequence.

Seasoned project managers know it is often easier to handle the details of a project and take steps in the right order when you break the project down into phases. Dividing your project management efforts into these five phases can help give your efforts structure and simplify them into a series of logical and manageable steps.

 

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Assessing the value of project management offices (PMO)

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Originally posted on PMI.ORG

Introduction

There is a growing view from the point of organizational aspects in project management that using project office entity form is valuable to the organization (Lullen & Sylvia 1999). Recently, many organizations show interest in establishing Project Management Office (PMO) to support and manage information systems/information technology projects. PMO can be defined as an organizational entity with full time personnel to provide and support managerial, administrative, training, consulting and technical services for project driven organization. Establishing PMO in the organization is one approach toward improving overall project management effectiveness that leads to successful project outcomes.

However, previous studies on whether a PMO significantly contributes to the project management effectiveness have been very limited and largely anecdotal. Therefore, there is a need for a systematic and quantitative approach that justifies the existence of PMO. This study suggests a systematic approach that measures the benefit and value of PMO quantitatively. By using this model, project managers will be able to better justify the needs of PMO in the project-oriented organizations.

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